Coordinator, Operations & Special Projects – Kent, OH

Coordinator, Operations & Special Projects

Kent State University

Kent, OH


Job Title:

Coordinator, Operations and Special Projects

Physical Location:

Kent, OH


$45,000 – $50,000

Basic Function:

To support and coordinate the operations of the Division of Philanthropy and Alumni Engagement by providing administrative assistance and serving as the preliminary contact and coordinator on large scale projects and events, with an emphasis on communications, annual giving and strategic planning duties. Reports to Senior Associate Vice President and COO, Philanthropy and Alumni Engagement.

Additional Basic Function – if applicable:


Examples of Duties:

Duties/essential functions may include, but not be limited to, the following:  

Provide administrative and project support to a division, large unit and/or college; serve as point of contact and liaison between the office and internal and external and outside constituencies relative to activities and needs of the office, resolution of issues, projects and other administrative functions.

Collaborate with office administration on projects; research issues/requests, provide recommendations for resolving issues/requests based on policy and other precedents.

Analyze information and develop and prepare reports to aid in leadership decision making.

Develop and coordinate events and activities as assigned.

Provide organizational support to office administration which may include website updates, calendar management, travel arrangements and expense reimbursement processing.

Organize and attend meetings and prepare materials for meetings as assigned.

Oversee office budget, manage office purchasing and reconcile p-card expenses; investigates problems, reconcile solutions and prepare replies.

May provide direct supervision of classified staff, unclassified staff, graduate assistant, and/or student employees.

Oversee and manage budgetary and human resource functions within assigned units, which may include the facilitation of student scholarships, the oversight of non-academic unit budgets, and the administration of policies, forms, and other regulations.

Serve on various university committees as assigned.

Perform related duties as assigned.

Additional Examples of Duties – if applicable:


Minimum Qualifications:

Bachelor's degree in a relevant field plus three years' higher education experience or a combination of education, training, and experience equivalent to seven years of higher education administrative experience.



Knowledge Of:

Personal computer applications including the Microsoft Office Suite
Essential project management skills (problem-solving and organizational skills)
University structure, academic development and programs

Skill In:

Written, verbal and interpersonal communications
Exercising sound judgment and problem resolution
Multi-tasking while managing multiple projects and assignments
Providing supervision and direction to others
Budget processing
Utilizing web content management system for website management

Ability To:

Work evenings and weekends on an occasional basis
Attend to details and follow-up
Establish and maintain positive working relationships with others
Function well within a team-oriented environment
Adhere to deadlines

Preferred Qualifications – if applicable:



Asterisk (*) indicates knowledge, skills, abilities which require assessments

Working Conditions / Physical Requirements:


Working Schedule:


Additional Information:


Must pass a security check.

Kent State University is committed to the creation and nurturing of a diverse community of individuals through inclusive excellence. Diversity involves recognizing the value of differences and the inclusion of all members of the community including those that experience discrimination or under representation. This is a core value of the organization as we strive for a culturally diverse student body, faculty and staff that reflect the multicultural nature of Ohio, the nation, and our world.

For official job descriptions, visit 

Kent State University is a Smoke-Free, Tobacco-Free University effective July 1, 2017. Smoking and tobacco use are not permitted on any of Kent State’s campuses or other locations and properties that are owned, operated, or leased by Kent State, both domestic and international. For additional details, visit


The intent of this description is to illustrate the types of duties and responsibilities that will be required of positions given this title and should not be interpreted to describe all the specific duties and responsibilities that may be required in any particular position. Directly related experience/education beyond the minimum stated may be substituted where appropriate at the discretion of the Appointing Authority. Kent State University reserves the right to revise or change job duties, job hours, and responsibilities.


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