Circuit Court Of Jackson County, Missouri
16th Circuit Court of Jackson County
Kansas City, MO
All applicants must complete an application to be considered – those submitting resumes only will not be considered.
Circuit Court Of Jackson County, Missouri
Vacant Position
Date: 03/03/2023
Posting No.:2023054
Posted Until Filled
| Position Title: | Administrative Assistant | Position No.: | 9109 |
| Department: | Field Services -Area III Probation | ||
| Work Location: | 500 East 26th Street – Kansas City MO | ||
| Work Hours: | 8:00 a.m. – 5:00 p.m.Monday thru Friday | ||
| Salary: | County Paid Position – Non-exemptGrade 105 – $19.08Hourly |
Salary Range For Internal/Rehire Applicants: – Hourly
EXTERNAL APPLICANTS CLICK HERE TO APPLY; INTERNAL APPLICANTS GO TO EPICOR ESS(The internal application for promotion/transfer may be obtained on the HR ICONon Lotus Notes) Employment Specialist: Tina Thomas. Applicants for clerical positions which require skill testing must be tested for consideration. ALL CURRENT EMPLOYEES APPLYING FOR THESE POSITIONS MUST SUBMIT AN INTERNAL APPLICATION FORM TO HUMAN RESOURCES.
Applications must be received by Human Resources no later than 05:00 PM on 06/30/2023
POSITION PURPOSE AND EXAMPLES OF WORK:
To provide a variety of secretarial and administrative services for a Director, Administrator, and/or the department to which the employee is assigned.
MAJOR TASK STATEMENTS & REPRESENTATIVE ACTIVITIES (Percentage of time):
(The information contained herein is not intended to be an all-inclusive list of duties and responsibilities of the job; other tasks may be assigned. The area to which the job is assigned will govern which duties apply. Management reserves the right to amend and change responsibilities, work shift/schedule, facility, or department to meet business and organizational needs as necessary, including, but not limited to the re-assignment of employees and positions, elimination of positions, and opening, moving, or closing of facilities and units.)
50% – Type, edit, prepare, and maintain draft memos, reports, forms, letters, lists, articles, correspondence, and other materials.
· Draft and/or type a variety of memos, reports, forms, letters, and other correspondence for supervisor.
· May transcribe letters, correspondence, etc. or take minutes at meetings.
· Prepare and send out informative messages for department/unit or all employees.
· Enter/update data in the computer; generate various lists, letters and/or reports from the computer.
· Maintain various records of department activities, which includes billings, deposits, work orders, office repairs, receipting checks, time sheets.
· Prepare and maintain a variety of reports, including routine financial and departmental reports.
· Perform related work as required to include but not limited to serve on teams/committees as assigned, cross-train for other jobs as assigned, and work on special projects as assigned.35% – Provide customer service and perform related administrative secretarial duties.
· Draft and/or type a variety of memos, reports, forms, letters, and other correspondence for supervisor.
· May transcribe letters, correspondence, etc. or take minutes at meetings.
· Prepare and send out informative messages for department/unit or all employees.
· Enter and update data in the computer; generate various lists, letters and/or reports from the computer.
· Maintain various records of department activities, which includes billings, deposits, work orders, office repairs, receipting checks, time sheets.
· Prepare and maintain a variety of reports, including routine financial and departmental reports.
· Perform related work as required to include but not limited to serve on teams/committees as assigned, cross-train for other jobs as assigned, and work on special projects as assigned.15% – Maintain filing system; sort and distribute various materials.
· Maintain filing system for the department, including correspondence and other filing.
· Sort and distribute incoming mail.
· Copy and distribute documents, memos, reports, letters, and other correspondence. SUPERVISION OF: None.
SUPERVISION BY: Director or Supervisor of unit to which employee is assigned provides direct supervision.
SERVICE RESPONSIBILITY:
INTERNAL: All levels of staff; personnel and other individuals specific to the area of assignment.
EXTERNAL: General public. Responds to requests for routine services. Responsible to ensure quality and timely delivery.
PRIMARY EQUIPMENT, TOOLS & MATERIALS USED: Computer, telephone, copier/printer/scanner/fax, court orders, and various reports and forms – computer generated or hand written.
MINIMUM EDUCATION AND EXPERIENCE:
(Education above the minimum stated may be substituted on a year for year basis for the required general experience; experience above the minimum stated may be substituted on a year for year basis for the required education.)
EDUCATION: High school diploma or equivalent; business or other secretarial courses beneficial.
EXPERIENCE: Two years’ related secretarial experience.SPECIAL REQUIREMENTS:· Must submit to and pass criminal background check as prescribed by Courts.
· Sex offender registry check and MO & KS child abuse and neglect checks.
· All applicants for this position are subject to testing for illegal drug use prior to appointment.
· Employees in this position are subject to random and reasonable suspicion testing for illegal drug use.KNOWLEDGE, SKILLS & ABILITIES: (This job description does not include specific physical requirements necessary to perform the job, such as, carrying, standing and lifting. Such requirements vary from position to position and may be determined by the appointing authority.)· Knowledge of business English, spelling and punctuation.
· Considerable knowledge of secretarial practices and procedures.
· Ability to recognize, investigate, and analyze a variety of administrative problems and to devise effective solutions.
· Knowledge of arithmetic and basic financial record keeping.
· Knowledge of word processing, spreadsheets, and personal computers.
· Ability to organize a variety of demands on time.
· Ability to work independently with minimal supervision.
· Ability to work effectively in a fast paced environment and to deal efficiently with interruptions while accurately completing detailed work within tight deadlines.
· Ability to compile and maintain accurate records.
· Ability to communicate effectively with others, both orally and in writing.
· Ability to follow both oral and written instructions.
· Ability to work with confidential information.
· Ability to maintain administrative, and general records and to prepare complete and logical reports from those records.
· Ability to work and relate in a positive fashion toward individuals from diverse backgrounds and maintain effective working relationships.
· Skilled in the operation of standard computer software and office machines including computers, typewriters and Dictaphones; excellent telephone skills.
· Skill in typing 50 WPM.
THE COURT IS AN EQUAL OPPORTUNITY EMPLOYER
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